The European tax authorities are regulating to have greater and more accurate tax control of economic transactions between natural and legal persons, particularly in the issuing of invoices between the latter and the Public Administration. In addition, the European Union is promoting the digital transformation of European economic bodies with the use of electronic invoicingand European standards such as UBL.
In Spain, paper invoices are currently issued between private organisations and in electronic format with the Public Administration. The main problem of paper invoicing is the inability to ensure 100% complete security and legitimacy, since printed invoices are susceptible to tax fraud. Also, it involves huge costs for companies in terms of printing, dispatch and storage; as well as reduced productivity in administrative processes, such as, for example, searching for invoices before a tax inspection.
To solve these problems and help companies in the process of digitalising their paper invoices, MailTecK & Customer Comms are offering their customers the Mail-efactura solution supported on the Communicalia platform. This comprehensive solution covers the full cycle of issuing and distribution to customers, both natural and legal persons, including public bodies with portals such as FACe, of electronic invoices with proprietary or delegated digital signature and their storage and custody on Communicalia.
The Mail-efactura solution has full legal validity, adapted to Law 25/2013, of 27 December, on the promotion of electronic invoicing and the creation of an accounting record of invoices in the Public Sector; as well as Royal Decree 1619/2012, of 30 November, which regulates invoicing obligations.
Mass creation and signing based on the customer’s data file.
Format e-invoice 3.2.1 or higher.
Xades Signature EPES compatible with the Treasury.
Signature via proprietary certificate or delegated signature.
Validation of regime, accounting and signature, prior to uploading to the FACe portal.
Creation and dispatch of loading log in FACe, linking the registration ID to the invoice.
Possibility of incorporating the invoice in PDF format as an annex to the e-invoice file for more efficient and faster validation by the recipient body.
Creation of invoices in PDF format based on our customer’s data file.
Creation of additional information in e-invoice XML format.
Mass signature process for PDF and XML invoices with digital certificate of our customer or of Customer Comms.
Automated dispatch to consumers of the invoices signed by the channel established by our customer (email, SMS).
Online digital custody of invoices, and their availability to consumers, in the infrastructure of our customer or Customer Comms.
Immediate access to invoices, both for consumers and for the Contact Centre of our customers.
Automated creation of invoices in XML format.
Integration and automation of the full process of sending and receiving invoices through FACeB2B.
Comprehensive management of invoices through the integration of Customer Comms with FACeB2B:
Issuing of invoices.
Invoice status information.
Invoice status modification.
The FACeB2B system will guard the invoices presented until the invoice is downloaded by the recipient.
We have the ISO 27001 certification that guarantees us as guarantor of the security in the processing of your data. In this manner, only authorized users can access the data without risking integrity and confidentiality.
We are part of the group of trusted service providers of the Ministry of Economy and Business for certified communications, electronic contracting, certified web publication and digital custody in accordance with European eIDAS regulations.
Proprietary platform for the digital transformation of your paper invoices
Encryption, storage and custody of your electronic invoices
Mass automated uploading and constant adaptation to FACe requirements
A single supplier for issuing, distribution and digital custody
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